Size matters

Size matters Purpose– This paper aims to focus on a highly significant yet under-recognised concern: the huge growth in the volume of digital archival information and the implications of this shift for information professionals. Design/methodology/approach– Though data loss and format obsolescence are often considered to be the major threats to digital records, the problem of scale remains under-acknowledged. This paper discusses this issue, and the challenges it brings using a case study of a set of Second World War service records. Findings– TNA’s research has shown that it is possible to digitise large volumes of records to replace paper originals using rigorous procedures. Consequent benefits included being able to link across large data sets so that further records could be released. Practical implications– The authors will discuss whether the technical capability, plus space and cost savings will result in increased pressure to retain, and what this means in creating a feedback-loop of volume. Social implications– The work also has implications in terms of new definitions of the “original” archival record. There has been much debate on challenges to the definition of the archival record in the shift from paper to born-digital. The authors will discuss where this leaves the digitised “original” record. Originality/value– Large volumes of digitised and born-digital records are starting to arrive in records and archive stores, and the implications for retention are far wider than simply digital preservation. By sharing novel research into the practical implications of large-scale data retention, this paper showcases potential issues and some approaches to their management. http://www.deepdyve.com/assets/images/DeepDyve-Logo-lg.png Records Management Journal Emerald Publishing

Loading next page...
 
/lp/emerald-publishing/size-matters-AwqEfrATFY
Publisher
Emerald Publishing
Copyright
Copyright © Emerald Group Publishing Limited
ISSN
0956-5698
DOI
10.1108/RMJ-01-2014-0004
Publisher site
See Article on Publisher Site

Abstract

Purpose– This paper aims to focus on a highly significant yet under-recognised concern: the huge growth in the volume of digital archival information and the implications of this shift for information professionals. Design/methodology/approach– Though data loss and format obsolescence are often considered to be the major threats to digital records, the problem of scale remains under-acknowledged. This paper discusses this issue, and the challenges it brings using a case study of a set of Second World War service records. Findings– TNA’s research has shown that it is possible to digitise large volumes of records to replace paper originals using rigorous procedures. Consequent benefits included being able to link across large data sets so that further records could be released. Practical implications– The authors will discuss whether the technical capability, plus space and cost savings will result in increased pressure to retain, and what this means in creating a feedback-loop of volume. Social implications– The work also has implications in terms of new definitions of the “original” archival record. There has been much debate on challenges to the definition of the archival record in the shift from paper to born-digital. The authors will discuss where this leaves the digitised “original” record. Originality/value– Large volumes of digitised and born-digital records are starting to arrive in records and archive stores, and the implications for retention are far wider than simply digital preservation. By sharing novel research into the practical implications of large-scale data retention, this paper showcases potential issues and some approaches to their management.

Journal

Records Management JournalEmerald Publishing

Published: Nov 11, 2014

There are no references for this article.

You’re reading a free preview. Subscribe to read the entire article.


DeepDyve is your
personal research library

It’s your single place to instantly
discover and read the research
that matters to you.

Enjoy affordable access to
over 18 million articles from more than
15,000 peer-reviewed journals.

All for just $49/month

Explore the DeepDyve Library

Search

Query the DeepDyve database, plus search all of PubMed and Google Scholar seamlessly

Organize

Save any article or search result from DeepDyve, PubMed, and Google Scholar... all in one place.

Access

Get unlimited, online access to over 18 million full-text articles from more than 15,000 scientific journals.

Your journals are on DeepDyve

Read from thousands of the leading scholarly journals from SpringerNature, Wiley-Blackwell, Oxford University Press and more.

All the latest content is available, no embargo periods.

See the journals in your area

DeepDyve

Freelancer

DeepDyve

Pro

Price

FREE

$49/month
$360/year

Save searches from
Google Scholar,
PubMed

Create folders to
organize your research

Export folders, citations

Read DeepDyve articles

Abstract access only

Unlimited access to over
18 million full-text articles

Print

20 pages / month

PDF Discount

20% off