3 8 October 1991 York College has lost a number of Redefining a Function Key personnel in the library recently to PRISM with retirement, both at the professional To simplify this whole process even and clerical levels. As a result of further, a PASSPORT function key these losses, a number of u s were can be redefined. To redefine a shifted to areas of responsibility function key, depress the Alt and F Bars previously unfamiliar to us . In this keys simultaneously. You will be asked to supply the function key to way we found ourselves sharing in the supervision and day-to-day op be redefined. At York, we used the combination of the Shift and F1 erations of cataloging. keys. The function key can be de York's Library catalogs using fined this way: OCLC's PRISM service. As part of the cataloging process, w e have re cently begun applying barcode la • Depress the Home key, mov bels to the new books. These bar ing the cursor to the upper left- codes are read into an OCLC hand corner of the display. record at the appropriate line num • Delete three characters; to de ber using a barcode reader. lete a character in the defini by Sheila Winchester tion of a function key, depress Barcodes and Their Uses the Escape key and then the and Robert Machalow capital W key three times. Often a different kind of barcodes • The cursor then has to be are printed on the back of book jack moved nine characters to the ets. These barcodes, called Univer right; to do this, press the sal Product Code (UPC), are used in right arrow key nine times. bookstores to record both price and stock information. They include, in At this point, save the defini part, the unique ISBN assigned to tion of the function key. each book by its publisher. The UPC barcode consists of a Using th e Redefined Function total of twelve digits. The first Key three digits of the barcode are used to identify the type of material To use the redefined function key, (book, etc.), according to several do the following: publishers with whom we spoke. The next nine digits are the first • At the home position, input nine digits of the publisher's ten- the barcode using a barcode digit ISBN, unique to each book. reader. Thus, in order to use this bar • Use the function key. The cur code to locate the correct OCLC sor will move to the home po record quickly and easily, with sition, delete the first three very few keystrokes, one executes characters, and move the cur the following steps: sor to the end of the ISBN. • Manually input the last char • Enter the barcode at the home acter of the ISBN. position. • Depress the end of message • Delete the first three digits. send key (the function key F11). • Space over to the tenth position. Sheila Winchester is a reference/ • Enter the last digit of the ISBN acquisitions/cataloging librarian and as Using the redefined function number taken from the back sistant professor at York College Library key vastly simplifies searching the of the book jacket. in New York. Robert Machalow is a sys OCLC database. • Execute the end of message tems librarian and an associate profes send function. sor at York College Library in New York.
OCLC Micro – Emerald Publishing
Published: May 1, 1991