Management of records in Nigerian universities Problems and prospects

Management of records in Nigerian universities Problems and prospects Purpose – This study aims to investigate the management of records in Nigerian universities, in line with the Management Information Systems (MIS) programme put in place in federal universities by the Federal Government of Nigeria, through the National University Commission to ensure effective and efficient decision making, based on available data. Design/methodology/approach – The study is based on the management of records in Nigerian universities. Findings – The study reveals that records management programmes or policy on records are not available in Nigerian universities; hence the administration of records is without recourse to the principles of records management. There is no University Records Manual, no records retention and disposition schedule, personnel handling the records are not trained in records management, inadequate facilities for the preservation, storage, and retrieval of records, no filing manual, inadequate computers to manage the volume of records generated and the attitude of administrators towards records and records management constitute the problems of records management in Nigerian universities. Originality/value – The article notes a number of recommendations made to improving records management practices in Nigerian universities. The university management and administrators and personnel handling the records should develop a positive attitude towards records and implement records management programmes in Nigerian universities. Records have “life”, and should be allowed to live through their life cycle process. Above all, the use of these records in solving problems and taking far‐reaching decision, will reduce crises in Nigerian universities. http://www.deepdyve.com/assets/images/DeepDyve-Logo-lg.png The Electronic Library Emerald Publishing

Management of records in Nigerian universities Problems and prospects

The Electronic Library, Volume 23 (3): 11 – Jun 1, 2005

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Publisher
Emerald Publishing
Copyright
Copyright © 2005 Emerald Group Publishing Limited. All rights reserved.
ISSN
0264-0473
DOI
10.1108/02640470510603741
Publisher site
See Article on Publisher Site

Abstract

Purpose – This study aims to investigate the management of records in Nigerian universities, in line with the Management Information Systems (MIS) programme put in place in federal universities by the Federal Government of Nigeria, through the National University Commission to ensure effective and efficient decision making, based on available data. Design/methodology/approach – The study is based on the management of records in Nigerian universities. Findings – The study reveals that records management programmes or policy on records are not available in Nigerian universities; hence the administration of records is without recourse to the principles of records management. There is no University Records Manual, no records retention and disposition schedule, personnel handling the records are not trained in records management, inadequate facilities for the preservation, storage, and retrieval of records, no filing manual, inadequate computers to manage the volume of records generated and the attitude of administrators towards records and records management constitute the problems of records management in Nigerian universities. Originality/value – The article notes a number of recommendations made to improving records management practices in Nigerian universities. The university management and administrators and personnel handling the records should develop a positive attitude towards records and implement records management programmes in Nigerian universities. Records have “life”, and should be allowed to live through their life cycle process. Above all, the use of these records in solving problems and taking far‐reaching decision, will reduce crises in Nigerian universities.

Journal

The Electronic LibraryEmerald Publishing

Published: Jun 1, 2005

Keywords: Nigeria; University libraries; Records management

References

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