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Diplomatics of born digital documents – considering documentary form in a digital environment

Diplomatics of born digital documents – considering documentary form in a digital environment Purpose – This paper aims to explore a new model of “record” that maps traditional attributes of a record onto a technical decomposition of digital records. It compares the core characteristics necessary to call a digital object a “record” in terms of diplomatics or “evidence” in terms of digital forensics. It then isolates three layers of abstraction: the conceptual, the logical and the physical. By identifying the essential elements of a record at each layer of abstraction, a diplomatics of digital records can be proposed. Design/methodology/approach – Digital diplomatics, a research outcome of the International Research on Permanent Authentic Records in Electronic Systems (InterPARES) project, gives archivists a methodology for analyzing the identity and integrity of digital records in electronic systems and thereby assessing their authenticity (Duranti and Preston, 2008; Duranti, 2005) and tracing their provenance. Findings – Digital records consist of user-generated data (content), system-generated metadata identifying source and location, application-generated metadata managing the look and performance of the record (e.g., native file format), application-generated metadata describing the data (e.g., file system metadata OS), and user-generated metadata describing the data. Digital diplomatics, based on a foundation of traditional diplomatic principles, can help identify digital records through their metadata and determine what metadata needs to be captured, managed and preserved. Originality/value – The value and originality of this paper is in the application of diplomatic principles to a deconstructed, technical view of digital records through functional metadata for assessing the identity and authenticity of digital records. http://www.deepdyve.com/assets/images/DeepDyve-Logo-lg.png Records Management Journal Emerald Publishing

Diplomatics of born digital documents – considering documentary form in a digital environment

Rogers, Corinne
Records Management Journal , Volume 25 (1): 15 – Mar 16, 2015
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References (18)

Publisher
Emerald Publishing
Copyright
Copyright © Emerald Group Publishing Limited
ISSN
0956-5698
DOI
10.1108/RMJ-03-2014-0021
Publisher site
See Article on Publisher Site

Abstract

Purpose – This paper aims to explore a new model of “record” that maps traditional attributes of a record onto a technical decomposition of digital records. It compares the core characteristics necessary to call a digital object a “record” in terms of diplomatics or “evidence” in terms of digital forensics. It then isolates three layers of abstraction: the conceptual, the logical and the physical. By identifying the essential elements of a record at each layer of abstraction, a diplomatics of digital records can be proposed. Design/methodology/approach – Digital diplomatics, a research outcome of the International Research on Permanent Authentic Records in Electronic Systems (InterPARES) project, gives archivists a methodology for analyzing the identity and integrity of digital records in electronic systems and thereby assessing their authenticity (Duranti and Preston, 2008; Duranti, 2005) and tracing their provenance. Findings – Digital records consist of user-generated data (content), system-generated metadata identifying source and location, application-generated metadata managing the look and performance of the record (e.g., native file format), application-generated metadata describing the data (e.g., file system metadata OS), and user-generated metadata describing the data. Digital diplomatics, based on a foundation of traditional diplomatic principles, can help identify digital records through their metadata and determine what metadata needs to be captured, managed and preserved. Originality/value – The value and originality of this paper is in the application of diplomatic principles to a deconstructed, technical view of digital records through functional metadata for assessing the identity and authenticity of digital records.

Journal

Records Management Journal – Emerald Publishing

Published: Mar 16, 2015

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