Purpose – This article sets out to explain the purpose of PDF/A, how it addresses archival and records management concerns, how PDF/A was designed to have “desirable properties of a long‐term preservation format”, and the future of PDF/A. Design/methodology/approach – The contents of this article are based on the author's knowledge and experience of the subject. Findings – It is emphasized that PDF/A must be implemented in conjunction with policies and procedures, including quality assurance procedures to ensure acceptable replication of source material. Originality/value – This article will be of interest to anyone working with PDF files. Work has already begun on PDF/A Part 2 which will be based on PDF 1.6. Application notes and a listing of frequently asked questions will be made publicly available to assist developers of PDF/A applications to better understand the requirements of the file format and provide implementation guidance.
Records Management Journal – Emerald Publishing
Published: Jan 1, 2006
Keywords: Portable document format; Electronic media; Archives management; Records management
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